Office design trends & tips for commercial properties

Workplaces are evolving, and office design is evolving with them. Businesses want spaces that bring people together, support wellbeing, and reflect their culture. At the same time, landlords and property professionals are seeing the value of flexible, sustainable design in creating spaces that stand the test of time.

From adaptable layouts that make hybrid work seamless to eco-friendly materials and smart technology, offices are being thoughtfully reimagined to meet modern needs. In this article, we’ll explore the latest trends shaping office design, share practical strategies for creating dynamic, people-focused spaces, and offer expert insights to help you craft a workplace that works for everyone.

Why office design matters for commercial properties

Enhancing tenant satisfaction & retention

The modern workforce demands more from their office spaces. Employees are looking for inspiring workplaces that support wellbeing and productivity. A well-thought-out commercial office design can significantly impact a company’s ability to retain top talent and keep morale high.

For landlords, quality office design is a key factor in securing high-covenant tenants who sign long-term leases. Flexible, visually appealing, and functional spaces are major draws for businesses looking to provide employees with an exceptional work environment.

Boosting productivity & wellbeing

The design of an office or commercial property directly influences creativity, connection, and overall job satisfaction. This is true for both the positive and negative aspects and directly affects how people feel and perform. Thoughtful layouts, ergonomic furniture, and strategic lighting can reduce stress, minimise distractions, and enhance focus.

According to a study by the World Green Building Council, improved air quality, access to natural light, and biophilic design can boost productivity by up to 8% and enhance wellbeing by 13%. Investing in these elements benefits employees while also making sound business sense.

Strengthening brand identity & culture

An office is a physical representation of a company’s values and brand identity. From open, collaborative spaces that promote teamwork to private focus areas for deep work, office design helps shape workplace culture. A thoughtfully designed space communicates professionalism, innovation, and commitment to employee happiness.

Essential design considerations for commercial office spaces

1. The shift to flexible office spaces

Traditional office layouts are giving way to more agile, adaptable environments that can be reconfigured on demand. Hybrid work has driven the need for spaces that support shifting team sizes and functions, with modular furniture and moveable partitions enabling businesses to customise layouts as needed. Multi-use spaces, such as meeting rooms that transform into breakout areas, provide versatility while maintaining a balance between collaboration and focus. Hot-desking solutions and on-demand workstations also help optimise space, catering to businesses with fluctuating occupancy levels.

2. Adapting to coworking spaces

Many modern offices are taking inspiration from coworking spaces, which prioritise community-building and varied work environments. These offices integrate diverse zones – quiet work pods, open collaboration areas, and social lounges – to enhance employee experience. Beyond layout, they foster a sense of belonging through curated events, networking opportunities, and shared amenities that encourage interactions across teams and tenants. By adopting the coworking model, businesses create workplaces that go beyond functionality, turning offices into vibrant hubs of connection and innovation.

3. Sustainable & eco-conscious office design

Sustainability has become a top priority in office design. Tenants seek energy-efficient buildings that align with corporate responsibility goals. Certifications like BREEAM and WELL Building Standard are becoming industry benchmarks. Offices are integrating energy-efficient LED lighting to cut consumption, while biophilic design – featuring natural elements like living walls and indoor gardens – improves air quality and wellbeing. Sustainable materials, including recycled and low-impact furnishings, contribute to an environmentally responsible yet stylish workspace.

4. The rise of ‘resimercial’ office spaces

Resimercial design – blending the warmth of home with the functionality of an office – is becoming a go-to approach for companies wanting to create inviting, people-focused workplaces. By incorporating cosy seating, warm lighting, and thoughtfully arranged communal areas, businesses can craft environments where employees feel relaxed, engaged, and inspired.

Beyond aesthetics, resimercial design plays a vital role in workplace wellbeing. Comfortable lounge areas and soft furnishings encourage informal conversations and teamwork, while sound-absorbing rugs and upholstered walls help keep noise levels in check without making spaces feel closed off. Adding natural elements like indoor plants, wooden finishes, and abundant daylight further enhances the calming, homely atmosphere, helping employees feel more at ease throughout the workday.

By blending the best of home and office environments, resimercial design fosters a sense of belonging, boosts morale, and makes the workplace somewhere people genuinely enjoy being. As businesses continue rethinking their office spaces, this trend is set to become an integral part of the modern working world.

5. Smart technology & AI integration

The future of office design is smart – literally. Technology is transforming workspaces, making them more efficient, comfortable, and intuitive. Smart offices use IoT solutions to optimise energy use, streamline workflows, and enhance the employee experience. Occupancy sensors ensure that only necessary areas are in use, reducing waste and making spaces more adaptable. Automated climate control keeps offices comfortable by adjusting temperatures based on real-time occupancy, eliminating the need for manual adjustments. AI-powered booking systems take the hassle out of scheduling, making it easy to reserve meeting rooms and workstations with just a few clicks.

Essential design elements and top trends for commercial properties

Commercial office fit-out design

A successful office fit-out balances aesthetics with functionality. Whether it’s a CAT A+ refurbishment for landlords or a bespoke CAT B fit-out for tenants, the goal is to create a high-performing workspace. Thinking long-term is key – designing with flexibility in mind ensures the space remains adaptable for future tenant needs. Prioritising quality materials and finishes enhances the appeal and longevity of the space. Incorporating branding elements, such as custom wall art or branded colour schemes, creates a cohesive and inspiring work environment.

Industrial design

Industrial design – characterised by exposed beams, polished concrete, and metal fixtures – has been a trend in especially tech and creative industries for some years now. The aesthetic is modern and sleek, appealing to tenants looking for a refined yet urban feel. Exposed materials, such as brick walls, steel structures, and raw wood finishes, add texture and authenticity. Minimalist colour schemes – typically neutral with bold accents – create a contemporary yet professional look. Open layouts encourage collaboration and maximise available space while maintaining an industrial edge.

Kitchen design

Kitchens are the heart of any workplace. Well-designed kitchens encourage social interaction and provide employees with a space to recharge. Ample counter space allows for multiple users to prepare meals comfortably. High-quality appliances, such as reliable coffee machines and spacious fridges, enhance convenience and functionality. Comfortable seating arrangements, from communal tables to quiet nooks, create an inviting atmosphere for lunch breaks and informal meetings.

Lighting design

Lighting plays a crucial role in creating an effective workspace. Poor lighting can lead to eye strain, fatigue, and decreased productivity. A well-balanced lighting strategy includes layered lighting that combines task, ambient, and accent lighting to cater to different needs. Maximising natural light through large windows, skylights, and glass partitions reduces reliance on artificial lighting. Human-centric lighting systems, which adjust brightness and colour temperature throughout the day, help support circadian rhythms and improve overall wellbeing. In addition to this, AI can be used to track the position and path of the sun so a building or space can be designed to make the best use of natural light possible.

Ceiling design

Ceilings often get overlooked, but they play a key role in office acoustics and aesthetics. Acoustic panels improve sound absorption in open-plan offices, reducing noise distractions and enhancing focus. Exposed ceilings create an industrial-chic look, adding character to modern workspaces. Statement lighting, such as pendant fixtures and LED strips, enhances visual appeal and contributes to a cohesive design aesthetic.

How to approach a commercial office fit-out project

Planning the fit-out

A commercial office fit-out is a significant investment, requiring careful planning, expert oversight, and an understanding of how to create a workspace that is both functional and inspiring. The process is typically divided into four key phases: planning, design, construction, and handover.

During the planning phase, businesses should establish a clear project scope, budget, and timeline. This stage involves defining the needs of the tenants, identifying the best use of space, and selecting materials that balance quality with cost-effectiveness.

The role of project managers and quantity surveyors

Project managers and quantity surveyors play an essential role in ensuring that the budget is maintained and timelines are met. Their expertise in cost control and resource allocation helps prevent delays and overspending, making them invaluable to the success of a fit-out project.

Designing for functionality and aesthetics

The design phase focuses on bringing the vision to life. Architects and interior designers collaborate with property managers and tenants to develop layouts that optimise space efficiency while reflecting the brand and culture of the business. Sustainable materials, ergonomic furniture, and flexible workspaces are key considerations at this stage.

Managing construction and contractor relationships

Once designs are finalised, the construction phase begins. Contractors and suppliers must be carefully selected to ensure the project stays within budget and is completed to a high standard. Close collaboration between designers, project managers, and contractors is crucial to overcoming unforeseen challenges.

Final handover and tenant satisfaction

The handover phase marks the final step, ensuring that everything is functional, compliant, and ready for use. A well-executed fit-out should not only meet the practical needs of the occupants but also create an environment that enhances productivity and wellbeing.

Office design for different industries

For commercial property professionals, understanding the design preferences of different industries is crucial when aiming to attract and retain high-quality tenants. Each sector has its own unique requirements, and offering spaces that cater to these needs can significantly enhance a property’s appeal and long-term value.

Finance and Law: professionalism and confidentiality

In the financial and law sectors, offices often need to balance professionalism with functionality. Private offices, soundproof meeting rooms, and secure data storage areas are key considerations. Property professionals should focus on high-quality finishes and neutral colour palettes to convey stability and trust. Design elements such as sophisticated lighting and high-end materials can also enhance the space’s perceived value, making it more attractive to financial institutions and law firms looking for a secure and professional environment.

Tech: flexibility and collaboration

Tech companies, on the other hand, typically embrace more open and flexible workspaces. Commercial property managers should consider designing areas that facilitate teamwork, such as large, open-plan spaces, collaborative zones, and breakout areas. Integrated technology, flexible layouts, and the option for agile workstations are also essential. By creating dynamic workspaces that can evolve with changing business needs, landlords can appeal to tech tenants seeking modern, functional, and innovative environments.

Healthcare: comfort and compliance

When designing for healthcare tenants, comfort and regulatory compliance are top priorities. Property professionals should ensure spaces are designed for ease of access, privacy, and cleanliness. Waiting areas should feel welcoming and calming, while private consultation rooms must ensure confidentiality and ease of communication. Incorporating air purification systems and making use of sustainable materials can enhance the appeal of healthcare spaces. By offering functional designs that meet regulatory requirements, property managers can attract healthcare providers who need spaces that align with their specific needs.

General considerations across industries

When designing office spaces for various industries, flexibility is key. Commercial property professionals should prioritise adaptable layouts that can accommodate different types of tenants and evolving business models. Modular furniture, multifunctional rooms, and flexible meeting areas attract a diverse range of tenants. These features also enhance the property’s long-term versatility, improving its marketability and increasing ROI.

Commercial office design for the future

Commercial office design is evolving to meet the changing needs of businesses and employees. By embracing flexibility, sustainability, and smart technology, landlords and property professionals can create high-value spaces that attract top-tier tenants and stand the test of time. Thoughtful office design surpasses aesthetics to be about creating workplaces where people and businesses can be their best. If you want to know more about how you can achieve this, have a chat with us, we’d love to help!